Data protection
WEKA Industry Media GmbH

Thank you for taking the trouble to read through this document. We also had quite a bit of work to do with the following Privacy policy to create. To help you get started with this topic, we have created a short version.

Abstract

Who is responsible for data processing and whom can you contact?

WEKA Industry Media GmbH
Dresdner Street 43
1200 Vienna
Phone: +43 (0)1 40410-405
Contact us: Use our contact form or write to us at support@industriemedien.at

2. what does this privacy policy apply to?

The data protection declaration refers to all products of our publishing house. As of the current status of this declaration, these are websites, print media, newsletters and events.

What personal data do we process and for what purpose?

3.1 IP addresses of visitors to our websites.
We supplement our websites with content from social networks and third-party applications, and we also use Google Analytics to better understand the use of our offerings. When you access this content, your browser information, information about your surfing behaviour and your IP address are transmitted to the respective provider. With the help of cookies and similar technologies, we also try to show you personalised advertising.

This information is only stored and used if you have consented to this use (see cookie bar on our homepage).

3.2 Data that you provide to us in the course of registering on our websites.

This is your e-mail address as well as information about your professional position, your name and your company. We use this data to send you our editorial newsletters and to provide you with offers on our company's own products and, very selectively, those of our partners. Newsletters are only sent if you have given us your consent to do so.

3.3. data from public sources, such as the Austrian Company Register.
We use this data on the one hand for our editorial work and on the other hand to send our print media and related offers to persons recorded in the company register.

3.4. data of our customers who purchase products from our company.
We use this data for order processing and to fulfil our contractual obligations. Furthermore, we use this data to make offers to our customers regarding our company's own products.

Long version of the privacy policy

We hereby inform you about the processing of your personal data and the data protection claims and rights to which you are entitled.

1. preamble

We, WEKA Industrie Medien GmbH, are an Austrian publishing house with our registered office in Vienna and our business address at Dresdner Strasse 45, 1200 Vienna, registered in the commercial register of the Vienna Commercial Court under FN 360567x. (hereinafter referred to as "WEKA") with a focus on B2B information. The changed information behaviour of readers has had an enormous impact on our company, as it has on the entire media industry. Whereas before the establishment of the internet the printed medium was the only information channel, today readers expect cross-media information that is available everywhere. We are responding to this trend very consistently and are making our journalistic content and editorial insights available digitally. We finance the production of this content predominantly with advertising and sponsoring, since such focused specialised information cannot be produced exclusively financed by readers in a small market like Austria. Therefore, it is indispensable for us to be able to reach our target groups.

Another consequence of the change in media is the financing of our content via thematically close B2B events about which we inform our readers, which we also make use of.

2. is responsible for the data processing:

WEKA Industry Media GmbH
Dresdner Street 43
1200 Vienna
Phone: +43 (0)1 40410-405
Contact us: Use our contact form or write to us at dsgvo@industriemedien.at

Scope of application

The privacy policy applies to the following products:

3.1 Print media

We are the media owner and publisher of the following regular publications (hereinafter collectively referred to as "regular publications"):

• The Austrian industrial magazine
• Autlook
• Factory
• Dispo
• Technology Reports
• Electronics Report
• HVAC
• TGA
• Solid
• Punktum
• Car service
• Company car
• Agenda
• Waste Management World

Furthermore, the following publications associated with the print media appear once a year in our publishing house (hereinafter collectively referred to as "annual publications"):

• Planner Yearbook (TGA)
• Electrical Practice (Punktum)
• KKL Business directory (HLK)
• Transport Guide (Tractual)
• Fleet guide (company car)
• All Digital (WEKA Industry Media)

(regular publications and annual publications together hereinafter referred to as "print media")

3.2 Websites

We operate the following websites, which are closely related to the respective print media and address the same target groups (hereinafter collectively referred to as the "Websites"):

• industriemagazin.at (Industry Magazine)
• factorynet.at (Factory)
• autlook.at (Autlook)
• dispo.cc (Dispo)
• waste-management-world.com (Waste Management World)
• hlk.co.at (HVAC)
• tga.at (TGA)
• elektropraxis.at (Punktum)
• solidbau.at (Solid)
• traktuell.at (tract)
• firmenwagen.co.at (company car)
• autoservice.co.at (car service)
• Furthermore, we operate the cross-media search platform tecfindr.com - as well as our publishing website industriemedien.at & industriemedien.shop, on which the offers of our company are presented. Agency website b2impact.com
• We usually set up our own event websites (e.g. industriekongress.com or instandhaltungskonferenz.at) to present our events.

3.3 Newsletter

We also offer newsletters for all websites with varying frequency and thematic depth. These can be ordered on the respective media websites (hereinafter referred to as "newsletter").

3.4 Events

We organise a large number of trade events that are closely related to our trade media. The most important events relating to the corresponding media are (hereafter collectively referred to as the "events"):

• Energy in hospitals (HVAC, TGA, Punktum)
• Industry Congress (Industry Magazine, Factory)
• SOLID Conference (Solid Magazine)
• B2B Sales Congress (cross-media)
• Industrial robotics (Industriemagazin, Factory)
• B2B Marketing Congress (cross-media)
• Power Pricing Conference (Industry Magazine)
• TGA Conference (TGA)
• E-mobility (company car, Punktum, industry magazine, Autlook)
• Maintenance Conference (Factory, Industry Magazine)
• EVA Award (cross-media)
• LOZ (Dispo)
• Fabrik20xx (Factory & Industry Magazine)
• Spare Parts Conference ETT (Factory, Dispo, Autlook)
• Success in Industry (Industry Magazine)
• Car Test Day (Company Car, Traktuell, Autoservice, Industry Magazine)
• Light4Work Lighting Conference (Punktum)
• Air Conditioning Cooling Day (HVAC)

4. processing of data within the framework of our websites and other online services

4.1 Processing of data by means of cookies

In order to make our websites user-friendly and to enable the use of certain functions, we use so-called cookies on our websites. These are small text files that are stored on your terminal device and save certain settings and data for exchange with our system via your browser.

For our websites, we use both cookies that are deleted at the end of a browser session (session cookies) and cookies that are stored on your terminal device and enable us to recognise your browser the next time you visit (persistent cookies).

Please note that certain cookies are already set as soon as you enter our website and cookies may also contain personal data. When you first visit our websites, you have the option of rejecting or agreeing to certain cookies.

In addition, you can set your browser so that you are informed about the setting of cookies and decide individually about their acceptance or exclude the acceptance of cookies for certain cases or in general. Furthermore, you also have the option of deleting the stored cookies via your browser. Please note that the functionality of our website may be limited if you do not accept cookies.

Below you will find information about the cookies we use:

• Necessary cookies (without consent)

These are absolutely necessary for the operation of our website (session cookies).

• Analytical cookies / performance cookies

With these cookies we have the possibility to collect data & information about the usage behaviour of the visitors of our websites, these serve exclusively to improve the functionality of the websites.

• Functional cookies

These cookies are used for certain functionalities of our websites, e.g. to suggest a better navigation flow on our websites or to show you personalised and relevant information (e.g. "interest-based advertisements").

• Targeting cookies

These cookies record your visit to our websites, the pages you have visited and the links you have followed. We will use this information to tailor our websites and the advertising you see to your interests.

The legal basis for the processing of personal data in the case of the necessary cookies is Art 6 para. 1 lit. b) DSGVO (contract performance) and Art 6 para. 1 lit. f) DSGVO (legitimate interests in the processing of data for the purpose of operating a website.

The legal basis for the processing of personal data in the case of analytical, functional and targeting cookies is consent in accordance with Art. 6 (1) a) DSGVO. This consent can be revoked at any time. Please send a revocation to the following e-mail address: dsgvo@industriemedien.at. The revocation of consent does not affect the lawfulness of the processing carried out on the basis of the consent until the revocation.

The specific processing purpose and the respective storage period of the personal data used can be found in our Cookie Policy.

4.2 Processing of personal data in connection with our newsletter

We offer you the possibility to subscribe to our newsletter on our websites. With this newsletter we inform you about our offers at regular intervals. To receive our newsletter, you need a valid e-mail address. When you subscribe to our newsletter, we will save your IP address and the date and time of your subscription. This serves as a safeguard for us in the event that a third party misuses your e-mail address and subscribes to our newsletter without your knowledge. The data will only be used for the purpose of receiving our newsletter. It will not be passed on to third parties.

Registration for our newsletter takes place in a double opt-in process. After registering for the newsletter, you will receive an email asking you to confirm your registration. This confirmation is necessary so that no one can register with a foreign e-mail address.

In order to register for the newsletter, it is necessary to provide an e-mail address. The specification of salutation as well as first name and surname only serves to personalise the newsletter. Furthermore, we ask you (also optional) to provide your date of birth, gender and the industry in which you work, as well as data on your company and position. We use this information to adapt the contents of the newsletter to your interests.

The legal basis for the processing of personal data is consent in accordance with Art. 6 para. 1 lit. a) DSGVO or § 107 Telecommunications Act 2003. This consent can be revoked at any time. Please send a revocation to the following e-mail address: dsgvo@industriemedien.at. The revocation of consent does not affect the lawfulness of the processing carried out on the basis of the consent until the revocation.

4.3 Processing of personal data in connection with the Hubspot service

We use the HubSpot service for various purposes on our websites. HubSpot is a software company from the USA with a branch in Ireland. Contact: HubSpot, 2nd Floor 30 North Wall Quay, Dublin 1, Ireland, Phone: +353 1 5187500.
Hubspot is an integrated software solution that covers various aspects of our online marketing. These include, among others:
Email marketing, social media publishing & reporting, reporting, contact management (e.g. user segmentation & CRM) and contact forms.
Our sign-up service allows visitors to our website to learn more about our company, download content and provide their contact information and other demographic information. This information, as well as our website content, is stored on servers operated by our software partner HubSpot. It may be used by us to contact visitors to our website and to determine which of our company's services are of interest to them. All information we collect is subject to this privacy policy. We use all information collected exclusively to optimise our marketing measures. The following data may be collected and processed in this context:

- Geographical position
- Browser type
- Navigation information
- Reference URL
- Performance data
- Information about how often the application is used
- Mobile apps data
- Login information for the HubSpot subscription service
- Files displayed on site
- Domain names
- Pages viewed
- Aggregated use
- Operating system version
- Internet service provider
- IP address
- Device identifier
- Duration of the visit
- Where the application was downloaded from
- Operating system
- Events that occur within the application
- access times
- Clickstream data
- Device model and version

In addition, we also use Hubspot to provide contact forms.

The legal basis for the processing is your consent in accordance with Art. 6 para. 1 lit. a) DSGVO. If you do not want Hubspot to collect and process the aforementioned data, you can refuse your consent or revoke it at any time with effect for the future.

The personal data shall be kept for as long as necessary to fulfil the purpose of the processing. The data shall be deleted as soon as they are no longer necessary to achieve the purpose.

Within the scope of processing via HubSpot, data may be transferred to the USA. The security of the transfer is ensured by so-called standard contractual clauses, which guarantee that the processing of personal data is subject to a level of security that corresponds to that of the GDPR. If the standard contractual clauses are not sufficient to ensure an adequate level of security, your consent pursuant to Article 49 (1) a) of the GDPR may serve as the legal basis for the transfer to third countries.

Further information on data processing and data security at Hubspot can be found here (https://legal.hubspot.com/privacy-policy).

4.4 Embedded content

Third-party content may be integrated on our websites. In this case, it is possible that these third parties collect and process data about you. This is only the case when you have selected the respective button of the third-party provider by way of the two-click procedure. The following providers come into question:

4.4.1 YouTube

Our websites use the provider YouTube LLC , 901 Cherry Avenue, San Bruno, CA 94066, USA, represented by Google Inc., 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA (hereinafter referred to as "YouTube") for the integration of videos. In principle, when you call up a website with embedded videos, your IP address is already sent to YouTube and cookies are installed on your computer. However, our YouTube videos have been embedded with the extended data protection mode. This is due to the fact that YouTube contacts "DoubleClick", a service of Google, but according to its own information, personal data is not evaluated. As a result, YouTube no longer stores information about visitors unless embedded videos are started. If you click on the video, your IP address is transmitted to YouTube and YouTube learns that you have viewed the video. If you are logged in to YouTube via a user account, this information is also assigned to the user account. This can be prevented by logging out of YouTube before viewing the video. We have no knowledge of and no influence on the possible collection and use of your data by YouTube. You can find more information on the processing of your data in YouTube's privacy policy at policies.google.com/privacy.

4.4.2 Instagram

Our websites use functions of the Instagram service, which is operated by Instagram LLC, 1601 Willow Road, Menlo Park, CA 94025, USA (hereinafter referred to as "Instagram"). The plugins used for the integration of the Instagram service are marked with an Instagram logo (camera). When you call up a website that includes functions from Instagram, your browser establishes a connection to the Instagram servers. The content provided by Instagram is transmitted directly to your browser and integrated into the website.

By providing content through Instagram, Instagram is informed which subpage of our website you have accessed, even if you do not have an Instagram profile or are not currently logged in to Instagram. The information about the subpages of our websites that you visit, as well as your IP address, is transmitted by your browser directly to an Instagram server in the USA and stored there. If you are logged in to Instagram, Instagram can directly assign your visit to our website to your Instagram account. If you interact with the content embedded by Instagram, for example by clicking the "Instagram" button, this information is also transmitted directly to an Instagram server and stored there. This information may also be published on your Instagram account. We would like to point out that we, as operators of the websites, do not receive any knowledge of the content and scope of the transmitted data as well as their use by Instagram. For further information on data processing by Instagram, please refer to Instagram's privacy policy at help.instagram.com/155833707900388 and the general information at help.instagram.com.

4.4.3 SoundCloud

Plugins from SoundCloud Limited, Rheinsberger Str. 76/77, D-10115 Berlin, Germany (hereinafter referred to as "Soundcloud") are used on our websites to operate podcasts. To find out which data Soundcloud collects and for what purposes, please refer to Soundcloud's privacy policy at soundcloud.com/pages/privacy.

4.5 Usage analysis

Only if you give us your consent, we use applications and systems from the following providers to study the usage behaviour on our offers and to further develop the offers:

4.5.1 Google Analytics

We use Google Analytics, a web analytics service provided by Google Inc, 1600 Amphitheatre Parkway, Mountain View, CA 94043 USA, (hereinafter referred to as "Google") on our websites.

Google Analytics uses "cookies", which are text files placed on your computer, to help the website analyse how users use the site. The information generated by the cookie about your use of the website, such as browser type/version, operating system used, referrer URL (the previously visited page), host name of the accessing computer (IP address), time of the server request, is usually transmitted to a Google server in the USA and stored there. The IP address transmitted by your browser as part of Google Analytics will not be merged with other Google data.

We have also added the code "anonymizeIP" to Google Analytics on this website. Only in exceptional cases will the full IP address be transmitted to a Google server in the USA and shortened there.

On behalf of the operator of this website, Google will use this information for the purpose of evaluating your use of the website, compiling reports on website activity and providing other services relating to website activity and internet usage to the website operator.

In the course of processing, data may be transferred to the USA. The security of the transfer is ensured by so-called standard contractual clauses, which guarantee that the processing of personal data is subject to a level of security that corresponds to that of the GDPR. If the standard contractual clauses are not sufficient to ensure an adequate level of security, your consent pursuant to Article 49 (1) a) of the GDPR may serve as the legal basis for the transfer to third countries.

4.5.2. ÖWA BASIC

We use ÖWA BASIC from the ÖSTERREICHISCHE WEBANALYSE association (ZMR 935018357), 1010 Vienna, Köllnerhofgasse 2/8 (hereinafter referred to as "ÖWA") to analyse the reach of our websites.

For this purpose, your IP address is transmitted by us to ÖWA. ÖWA uses an anonymisation function so that your IP address is automatically shortened by the last octet on ÖWA's server.

For further information on data processing by ÖWA, please refer to ÖWA's privacy policy at oewa.at/datenschutzerklaerung.

The legal basis for processing is your consent in accordance with Art. 6 (1) a) DSGVO. If you do not want data to be collected and processed, you can refuse your consent or revoke it at any time with effect for the future (revocation takes place via the Cookie settings). The revocation of consent shall not affect the lawfulness of the processing carried out on the basis of the consent until revocation.

4.5.3 Hotjar 

This website uses Hotjar. The provider is Hotjar Ltd, Level 2, St Julians Business Centre, 3, Elia Zammit Street, St Julians STJ 1000, Malta, Europe (website: https://www.hotjar.com). 

Hotjar is a tool for analysing your user behaviour on our website. With Hotjar, we can record your mouse movements, scrolling movements and clicks, among other things. Hotjar can also determine how long you have stayed with the mouse pointer on a certain spot. From this information, Hotjar creates so-called heat maps, which can be used to determine which website areas are viewed preferentially by the website visitor. 

Furthermore, we can determine how long you stayed on a page and when you left it. We can also determine at which point you abandoned your entries in a contact form (so-called conversion funnels). In addition, Hotjar can be used to obtain direct feedback from website visitors. This function serves to improve the website operator's web offerings. Hotjar uses cookies. Cookies are small text files that are stored on your computer and saved by your browser. They serve to make our offer more user-friendly, effective and secure. In particular, these cookies allow us to determine whether our website has been visited with a specific end device or whether the functions of Hotjar have been deactivated for the browser in question. 

Hotjar cookies remain on your terminal device until you delete them. You can set your browser so that you are informed about the setting of cookies and only allow cookies in individual cases, exclude the acceptance of cookies for certain cases or in general and activate the automatic deletion of cookies when closing the browser. If you deactivate cookies, the functionality of this website may be limited. 

The use of Hotjar and the storage of Hotjar cookies is based on Art. 6 para. 1 lit. f DSGVO. The website operator has a legitimate interest in analysing user behaviour in order to optimise both its website and its advertising. 

Disable Hotjar 

If you would like to deactivate the data collection by Hotjar, click on the following link and follow the instructions there: https://www.hotjar.com/opt-out 

Please note that Hotjar must be deactivated separately for each browser or end device. For more information about Hotjar and the data collected, please see the Hotjar privacy policy at the following link: https://www.hotjar.com/privacy 

Contract on order processing 

We have concluded an order processing contract with Hotjar to implement the strict European data protection regulations.

4.6 Advertising

We only use applications and systems from the following providers for advertising and marketing purposes if you give us your consent:

4.6.1 Doubleclick by Google

Doubleclick by Google is a service provided by Google (hereinafter referred to as "Doubleclick"). Doubleclick uses cookies to present you with advertisements that are relevant to you. In the process, a pseudonymous identification number (ID) is assigned to your browser in order to check which ads were displayed in your browser and which ads were called up.

The use of DoubleClick cookies only enables Google and its partner websites to serve ads based on previous visits to our website or other websites on the Internet. The information generated by the cookies is transferred by Google to a server in the USA for evaluation and stored there. A transfer of data by Google to third parties only takes place on the basis of legal regulations or within the framework of commissioned data processing. Under no circumstances will Google associate your data with other data collected by Google.

5. use of data within the framework of the contractual relationship

5.1 Purpose of processing and legal basis

We process your data when you register on our website (e-mail address, name, company and details of your professional position). We also use this data to send you our editorial newsletters and to send you offers for our company's products, provided you have given your consent for this (see also point 4.2).

In the event of a download of whitepapers, your data will also be passed on to our partners, provided you have given your consent for this.

In these cases, the legal basis is consent in accordance with Art 6 (1) a DSGVO. This consent can be revoked at any time. The revocation of consent does not affect the lawfulness of the processing carried out on the basis of the consent until the revocation.

If you have registered for one of our events, we use your data to process the order accordingly. The legal basis for this is the fulfilment of the contract in accordance with Art 6 Para. 1 lit. b) DSGVO.

In addition, we will provide you with information on similar event products of our own. We rely on the legitimate interest pursuant to Art 6 (1) f) DSGVO to provide advertising.

In the course of organising events, a list of participants is passed on to sponsors and exhibitors. We make this disclosure based on your active consent given in this regard in the course of registration (or at a later point in time) in accordance with Art. 6 Para. 1 lit. a) DSGVO.

5.2 Type of data stored

The following data provided by you will be stored by us:

• Your name, gender and academic titles to address you correctly
• Your postal address, i.e. usually the address of the company where you are employed that you have provided
• Your email address
• Company demographic characteristics, such as industry and number of employees
• Your position in the company and your area of responsibility, if you make this known to us
• The history of purchases you have made of event tickets and media products, which we are also required to do by law.

5.3 Data transfers

We do not sell postal or e-mail distribution lists, nor do we pass on your details to other companies in return for payment. Data is only passed on in these cases:

• To trustworthy order processors, such as printers and dispatch service providers (electronic and postal) or the Austrian Post for the purpose of postal delivery. You can find these here (LINK).

• To our partners in the event sector, if you have expressly agreed to this.
• To our partners who provide so-called "white papers" free of charge and contact forms in advertorials ("QuestionLead"). Here, too, we clearly ask for your consent in the course of the download process.
• To our payment service providers (Braintree, PayPal and Stripe) for the purpose of payment processing.

6. storage period

We delete data collected from contractual relationships upon termination of the business relationship after the end of the retention obligation or after expiry of the period for asserting or defending against warranty and damage compensation obligations.

We delete data that we process for marketing purposes as soon as you withdraw your consent to the processing.

When using cookies, different storage durations are applied. You can find these in our Cookie Policy.

7. data subject rights

Data protection law gives you, as a data subject, the following rights:

Right to informationUpon request, we will provide you with information free of charge about the scope, origin and recipient(s) of the stored data as well as the purpose of the storage. Please use the linked request for information. In the event of excessive requests for information (more than 4 times per year), we reserve the right to charge a fee.

Right of rectificationIf, despite our efforts to ensure that the data is correct and up to date, incorrect or incomplete information is stored, we will correct this at your request.

Right to erasureUnder certain circumstances, you have a right to deletion, for example in connection with an objection or if data was collected unlawfully. Provided that the legal requirements for deletion are met (i.e. no legal obligations or overriding interests conflict with this), we will immediately carry out the requested deletion.

Right of restriction of data processingYou can also request restriction of data processing for the reasons that justify a right to erasure - in this case, the stored data must remain stored (e.g. for purposes of preserving evidence), but may no longer be used for other purposes.

Objection / Right of revocationYou can object to data processing that we carry out on the basis of a legitimate interest - as far as data processing for direct advertising purposes is concerned, this right of objection is absolute. Consent given can be revoked at any time in writing and free of charge.

Right to transfer the data to third parties: If you wish to give the data you have disclosed to another data controller, we will provide it in an electronically transferable format.

Right of appeal to the data protection authorityWe also draw your attention to your right to lodge a complaint with the data protection authority: you have the right to lodge a complaint with a supervisory authority, in particular in the member state of your place of residence, your place of work or the place of the alleged infringement, if you are of the opinion that the processing of personal data relating to you infringes the General Data Protection Regulation or other provisions of data protection law. However, you are also welcome to contact us directly at any time.

To exercise these rights, please use the contact information under point 1 and the data subject rights form available here. Please do not forget to include the documents indicated in the form: We need to verify your identity to protect your data against unlawful processing (disclosure to unauthorised third parties).

8. amendment of this privacy policy

We will revise this privacy policy if the nature of the data processing changes. The use of your data is subject to the current version, which can be accessed at industriemedien.at/datenschutz. We will announce any changes to this privacy policy via the above-mentioned websites or by e-mail to the e-mail address linked to your user account with our media.

Version 1-2018 | Valid from: 25 May 2018

Copyright © 2019 WEKA Industrie Medien GmbH, All Rights Reserved